OFFICE MANAGER (PARK SLOPE- BROOKLYN)
Juguemos a Cantar Spanish Program is looking for SCHOOL OFFICE MANAGER-
Juguemos a Cantar seeks an Office Manager to start as soon as possible. Interested parties should submit a cover letter, resume and three references.
General Job Description:
Coordinate office services such as office management, accounting, payroll, and other administrative activities for the organization; exercise independent judgment in the resolution of administrative problems; provide administrative support to Administrative Officer.
* Highly organized, detail oriented, and able to work independently * Experienced with budgets and the use of QuickBooks for accounting * Experienced with internet research and Excel, Power Point and Word * Excellent writing and analytical skills * Collaborative work style * Discreet in handling all organization business
Essential Job Functions:
Office Management * Organize office tasks and procedures and recommend appropriate changes * Coordinate and implement office services such as payroll, purchasing, and budget and accounting operations * Monitor Juguemos insurance requirements * Help to develop funding policies * Perform research as necessary * Streamline office operations
* Collect and research documents related to early childhood education * Assist with editing and developing reports and in-house publications * Conduct Internet research, coordinate internal information technology, and monitor Juguemos web site * Locate and compile information, format reports, graphs, tables, records and other sources of information * Organize, maintain and update children's files and information to be in compliance with current regulations. * Organize, maintain and update staff's files and information to be in compliance with current regulations.
* Participate in orientation of current and new families. Participate in orientation of current and new staff personnel * Coordinate office calendars and meetings and school calendar/s. * Prepare meeting agendas and materials and take minutes at meetings * Answer phones, greet and direct visitors * Check the School's e-mail for incoming messages and use judgement to re-direct them to appropriate people/ departments. Keep 'in box' clear of read messages * Monitor and prepare correspondence * Implement, provide and maintain information pertinent to children's health records * Liason with Bureau of Child Care and other government offices.
* Implement and maintain personnel forms and files * Implement, maintain, and monitor 401k plan if applicable* Implement, maintain, and monitor health and dental insurance if applicable* Implement and maintain bi-weekly payroll summary if applicable * Hire and supervise interns if applicable* Other duties as assigned
On a regular and continuous basis, exercise administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service.
Required: College degree or equivalent work experience.
Three or more years of related experience required.
Additional education may be substituted for years of work experience.
Bi-lingual Spanish speaker. Knowledge or work in the early childhood education sector preferred.
Compensation: Commensurate with experience.
Hours of work: Part time initially and potentially full time. 1 year contract employment (renewable)
Reports To: Juguemos a Cantar Administrative Officer
Location: Brooklyn (Park Slope).
For More Information on Juguemos a Cantar Program: www.juguemos.org
NO PHONE CALLS - NO ATTACHMENTS
SEND RESUME IN BODY OF EMAIL.